How to Use the Parent Portal

This guide walks you through the Parent Portal — how to log daily work, plan ahead, manage breaks, and generate reports.

Need help fast? Scroll to Troubleshooting or FAQ.

Quick Start (2 minutes)

  1. Login and then click Add Record.
  2. Select a child and a subject.
  3. Choose either: Mark complete or Log time
  4. Add hours/minutes if logging time.
  5. Optionally add a note or score.
  6. Click Save.

That’s it! Your new records appear instantly in the log viewer.

Add Record form
Example Add Record form. (Your screen may look slightly different on mobile.)

Logging Records

Logs are saved per child and subject, grouped by date. You can mark a subject complete, log study time, and optionally include notes and a score.

  • Add a new log: Click Add Record, choose Child & Subject, select completion or time, add notes/score if needed, save.
  • View/Edit/Delete: Use the log viewer to filter by date range and child. Click a record to open details, then edit or delete.

Planning Ahead

Plans are saved like logs but labeled as plan. They show in the viewer and on the calendar with distinct styling.

  • From the dashboard, choose Add Record.
  • Select the date you would like to plan for.
  • Select child(ren) and subject(s).
  • Add goals or notes.
  • Save the plan. Edit later from the detail view.

Breaks & Holidays

Use the Break Planner to set single- or multi-day breaks with optional notes (e.g., Christmas Break, Family Vacation).

  • Each break can edited or deleted from the calendar.
  • The calendar automatically update your “last day of school” based on your settings whenever you add breaks.

Reports

Generate downloadable reports by child, subjects, and date range.

  1. Click Get Reports on the dashboard.
  2. Select one child and one or more subjects.
  3. Choose a date range. Preview the layout.
  4. Download the PDF to print or email from your files.

Profile & Settings

Your profile is where all your settings live.

  • Children: Add up to 10.
  • Subjects: Select defaults or add custom
  • Start Date: Set your school year start.
  • Goal Days/Weeks: Default is 180 days.

Tips & Shortcuts

  • Mobile first: Forms fit on a single screen whenever possible.
  • Fast add: Use Mark complete for quick daily logging.
  • Search: Filter records by child and date range for quick audits.

Troubleshooting

  • A break won’t edit correctly: Older breaks (saved before unique IDs existed) can’t be edited. Delete and re-create them.
  • Week count looks off: Check your Start Date, break days, and date filters.

Privacy & Data

Your records are stored securely for your family’s use. We don’t sell your data. You can request an export of your records at any time.

FAQ

  • Can I log for multiple children at once? Yes — the log form supports multiple children and subjects per entry.
  • Can I edit a single record inside a multi-entry submission? Yes — each log has a unique ID so you can edit/delete just that one.

Questions? Email support@firmfoundationedu.com

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