Privacy Policy

Effective Date: [Insert Date]

This Privacy Policy explains how we collect, use, protect, and share personal information provided through our website and homeschool management services. By using this site, you agree to the terms described below.

1. Who This Policy Applies To

This policy applies to all users of our website, especially parents or legal guardians who use our tools to manage homeschool records. This site is not directed to children, and children should not access or use this website directly.

2. Information We Collect

From Parents/Guardians: We collect names, email addresses, mailing addresses (if provided), account credentials, and homeschool records you submit.

From/Regarding Children: We collect names or initials, ages or grade levels, and educational details — all of which are voluntarily entered by parents or legal guardians.

3. How We Collect Information

We collect information when you:

  • Register for an account
  • Submit forms or records through SureForms
  • Manage user profiles through Ultimate Member
  • Interact with SureTriggers workflows
  • Receive communications via SureMail or FluentCRM
  • Use live chat via 3CX
  • Contact us directly

4. How We Use Your Information

We use your information to:

  • Create and maintain user accounts
  • Enable homeschool recordkeeping and personal reporting
  • Send communications and site updates
  • Improve site functionality and user experience

We do not use your data for targeted ads or resell any information.

5. Email Communication and CRM

We use SureMail and FluentCRM to send emails related to your account, homeschool tools, and updates. You may manage preferences or unsubscribe using links in our emails or by contacting us directly.

6. Data Security

We take your data seriously. Our website is protected by SSL encryption to secure data in transit. We host on secure servers and implement additional technical and organizational safeguards to prevent unauthorized access.

7. Children’s Privacy (COPPA Compliance)

This site is intended for use by adults. All data related to children must be entered and managed by a parent or legal guardian. We do not knowingly collect data directly from children under 13.

8. Data Sharing and Disclosure

We do not sell or rent your personal information. We may share limited data only with trusted service providers that help us operate our site—such as email, hosting, and support tools. These parties are required to handle data securely and confidentially.

9. Cookies and Tracking

We use essential cookies to manage sessions, preferences, and basic analytics. You can manage cookies in your browser settings. Disabling them may affect some features.

10. Your Rights

You may:

  • Access and update your account details
  • Request deletion of your account and associated records
  • Opt out of non-essential communications

To exercise these rights, email us at [Insert Your Email].

11. Data Retention

We retain data while your account is active or as needed to provide our services. If your account becomes inactive for over [Insert time period], we may delete your data following a notification to your email.

12. Changes to This Policy

We may update this policy. When changes are made, we will revise the “Effective Date” and notify users if the changes are significant.

13. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us at:

Email: amanda@firmfoundationedu.com

Mailing Address (optional): [Insert Address or P.O. Box]

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